An Umbrella Body, such as ours, can help any organization process DBS online checks. We work with organisations processing between 1 and 10,000 online applications each year. You only need to submit 1,500 checks annually to establish an e-Bulk connection to the DBS. What are the benefits of DBS online checks?
An Online DBS check offers many advantages. They not only save time, but they also make it easier for applicants to be onboarded. No more paper applications for your applicants. They will be guided online through an interactive Smart Form.
Online Smart Form – Cross-referencing and error checking systems are built into the system to ensure accuracy in every check. Only applicants who have entered all required information, including address history for five years, can proceed to our Smart Form.
Status updates: Track the progress of applications through the whole process, while we do all the work. An online system will allow you to track how applications are progressing through the process. You can see when they have been submitted and when applicants haven’t completed their forms. We will remind your applicants to complete the form.
Electronic results: Save time by obtaining clear disclosure certificates online. After an application has been received by the DBS, we will notify the applicant of the result. We won’t need to wait for the paper certificate. We will inform you of applications with conviction information so that you do not have to wait for the paper certificate.
Recheck reminder: We offer a custom recheck reminder that will remind you not to keep spreadsheets of applicants who have successfully completed their DBS check. This reminder can be added to your existing policy. A notification will be sent to the applicant when their DBS check is due to expire.
How long does an online DBS check take?
Online DBS checks will take less time than paper applications because you no longer have to depend on the postal services or applicants for paper forms. You won’t need to chase applicants for additional information or worry about mistakes in the paper forms. We offer pro-active follow up services for applicants. This includes calls to your applicants in order to help them with their DBS check, and to remind them to fill out their online application. The average turnaround time for DBS results is shown below:
Basic DBS check – 24 to 48 hours
Standard DBS check – 2-3 days
Enhanced DBS checks – 8 days. 76% returned in less than five days and 43% returned within one day.
How do I begin processing my online DBS check?
With our online platform, it is easy and quick to switch to online DBS checking. We will help you with the initial steps to make sure all users have the training they need to use the online system. Our years of experience in working with Registered Bodies will ensure a seamless transition from online DBS checks to online.
How does ID verification work?
Our online system has an advanced ID verification tool. This allows you to conduct your DBS checks efficiently and quickly, thereby reducing the need for resources. The online system helps applicants to find the right documents for their nominating identity.
It is very easy to verify documents. Your document examiners view original documents. They will answer a series of multiple-choice question. This validates that the application form information is correct and matches the identity documents. You don’t have to scan or upload any documents to the system.
Are online DBS checks safe?
Yes. As processors of personal data, we adhere to the GDPR. Additionally, we have stringent data protection policies. Our commitment to protecting your data is also highlighted by our accreditation to ISO 27001, the ‘Information Security Management System.
